![]() ![]() A change control process allows stakeholders to submit change requests that may impact the project scope. And while you want the scope of the project to be firm-it shouldn't be completely set in stone. There may be instances when you need to add a deliverable or change the timeline. ![]() ![]() A change control process or formĮven the best-planned projects run into roadblocks and unexpected changes. To prevent this from happening, use stakeholder assignment charts (such as RACI or RAPID) to clearly define each stakeholders' responsibility. But without careful monitoring and guardrails, even the best-meaning stakeholders can accidentally derail a project and even lead to scope creep. Your project stakeholders-like your team members, project sponsor, and executive leadership-want to be involved in the project. If a stakeholder has an additional request that’s out of scope later on, you can point to this section of your template and explain that this wasn’t included in the original project scope, so you can’t work on it at this time. The goal is to set guidelines and boundaries so everyone has realistic expectations and knows what’s needed for project success. But it’s equally as important to define the tasks that aren’t in scope. In previous sections, you’ve defined what you’re working towards. ![]() Use dynamic software, such as a project management tool, so you can update your timeline if your scope changes-without needing to go in and manually edit every date. Include your projected project timeline here so you have a way to track your project’s progress against significant deadlines and milestones. This WBS should include your project objectives, your project scope statement, and project schedule, all displayed visually. Creating a section for a WBS can help your team track critical sub-deliverables and key dependencies. Your work breakdown structure (WBS) is exactly what it sounds-it takes your deliverables and breaks them down further into the sub-tasks and sub-sub tasks you need to complete in order to complete each larger task. Connect these deliverables to your goals and team-wide objectives to ensure that every deliverable supports these larger initiatives. Your deliverables can be smaller things (like completed project documents) or larger outputs (such as the launch of your new website). One of the main goals of your project management plan template is to establish what items, metrics, or tasks need to be completed in order for this project to be a success. When you create your template, be sure to include sections (like the ones below) to define scope throughout the entire project lifecycle. If you’re using project management software, you can use your template teamwide to ensure that you’re always communicating the right information during the scope management process. This is where you’ll define scope, set expectations for stakeholders, and set up your project plan. Your project scope management plan template is the backbone of your project scope processes. Project scope management plan template sections Get buy-in from stakeholders, especially leadership, who want to ensure that the project is viable.Īllow new team members to step in and manage projects because processes are already established. Standardize the project scope management planning process. In addition, your template gives you full scope control over your projects. The main benefit of creating a project scope management plan template is that it encourages everyone on your team to establish a project scope for each new project they create. Benefits of using a project scope management plan template A project scope management plan template makes it easy for your team to define the project scope for every project they launch, making it more likely that you'll hit your deliverables on time and on budget. Your scope is just as important as every other component of the project management triangle-skipping or brushing over it can result in scope creep and an overworked, under-resourced team. Many teams overlook the project scope, either prioritizing it below a project's budget and timeline or not defining it at all-which is dangerous. With a project scope management plan template, you can standardize all the projects in your program or project team. What is a project scope management plan template, and do you need one?Ī project scope management plan template is a reusable template you can use to plan a new project’s scope. ![]()
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